Third party insurance billing
Third Party Billing
As a courtesy, the University at Buffalo may bill a third party sponsor on behalf of the student only when the sponsor requires an invoice for payment. The process of third party billing is initiated with an agreement between the student, sponsoring agency and the university.
A sponsoring agency is described as any entity, public/private, military, educational institution, international agency, embassy, organization that assumes the responsibility for paying all or a portion of the student’s tuition and fees. The university requires that a letter of authorization, written in English, be sent to the Student Accounts prior to the beginning of a covered semester. For information on semester start dates, please view the university’s academic calendar.
Information for the Third Party Sponsor
You must send a letter of authorization or a financial guarantee to the Student Accounts office prior to the beginning of a covered semester. Failure to do so could result in late payment fees or registration holds for the student.
The letter of authorization must be sent on company letterhead and contain an authorized official’s signature. Other mandatory information that must be included in the letter:
- Sponsoring agency’s name and billing address
- Billing contact name, telephone number, and email address
- Student’s name and UB identification number
- Precise description of what is to be covered, i.e. tuition, mandatory fees, health insurance, housing, etc.
All letters of authorization must be sent to:
University at Buffalo
Student Accounts at 1Capen
Buffalo, NY 14260-0001
Letters may also be faxed to 716-645-7771 or emailed to UBstudentaccounts@buffalo.edu.
The letters of authorization are subject to review and approval by a third party billing coordinator. Upon approval of the contract, the sponsored student’s account will be noted.
Please be advised that the University at Buffalo is not responsible for any requirements between the sponsoring agency and the student. Therefore, payment authorization cannot be conditional, and must not be contingent upon the student’s grades or submittal of any forms/reports.
The university’s preferential way to submit invoices is via email — please be sure to include a valid billing contact email address in your letter of authorization.
Third Party Invoicing and Payments
Payment is due within 30 days of invoice submittal. Failure to send payment within the allotted 30 day time period may result in late fees and registration holds. If the sponsoring agency will not pay the late fees, the student will be responsible for payment.
All payments must be made directly to the university, not to the student, and should be sent to Student Accounts, made payable to the University at Buffalo. Be sure to list the student’s name and/or identification number on the remittance. We accept checks and electronic transfers; we do not accept credit card payments from third party agencies.
Electronic funds transfer or ACH is the preferred method of payment. For more information on this payment method, please contact Student Accounts by phone 716-645-1800 or email UBstudentaccounts@buffalo.edu.
Information for the Sponsored Student
The University at Buffalo may bill a third party sponsor on behalf of the student as a courtesy. Please note that it is up to the student to make sure that all documentation provided by the sponsoring agency (terms of agreement or financial guarantee) is received by Student Accounts prior to the beginning of a covered semester. For information on semester start dates, please view the university’s academic calendar. Failure to submit your paperwork prior to the beginning of a covered semester may result in late fees or registration holds.
Please do not send the sponsoring agency any invoices directly. We will invoice the sponsoring agency and apply the payment to your account upon receipt. Please be advised, however, that in the event your charges are not paid in full or paid late by your sponsoring agency, it always remains the student’s responsibility to pay all charges. Sponsoring agencies typically do not cover late registration fees, administrative fees, or late payment fees. In many cases they do not cover any incidental (medical treatment charge, UB ID card replacement, library fine, equipment breakage, or dorm room damage.) fees either. Please contact your sponsoring agency directly should you have any questions on exactly what is covered.
A hold will be placed on the student’s account if the balance is not paid by the due date. The hold will not be lifted until the entire balance has been paid. All fees that are added to the students account as a result of late payment or late registration will not be waived.
The University at Buffalo is not responsible for any requirements between the sponsoring agency and the student. It is up to the student to submit any forms/grades to the agency that are required to maintain the sponsorship.
It is the responsibility of the student to waive the university’s medical insurance if the sponsoring agency provides comparable coverage. Please be advised that the waiver is not guaranteed, as your current medical insurance policy must match or exceed SUNY’s minimum requirements. To waive student medical insurance, please visit the university’s student medical insurance website.